How to Order Custom Patches Step by Step

Want custom patches without a complicated ordering process? You only need a few key details to get started. Your artwork, patch type, size, shape, backing, and quantity all matter.

Once these are decided, you can send your order for a quote and approve the design before production. Here is a simple step-by-step guide to ordering custom patches.

1. Decide How You Will Use the Patch

First, think about where you will use your patches. They may be for uniforms, jackets, bags, hats, workwear, sports clothing, or an event. Your intended use can help you choose the right patch style and backing.

For example, embroidered patches are popular for clothing and uniforms. PVC patches can work well for outdoor gear, while leather patches suit jackets and bags. If you want durable and waterproof patches, consider custom PVC patches.

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2. Prepare Your Artwork

Your artwork is the starting point of your custom patch. You can use a logo, team badge, name, illustration, symbol, or another design. A clear, high-quality file will usually give better results.

AI, EPS, and SVG files are commonly preferred. High-resolution PNG and JPG files can also work. If your artwork needs changes, your patch supplier can often adjust small details before production.

3. Choose Your Patch Type

Choose a patch style that suits your artwork and its intended use. Embroidered patches use thread to create a classic stitched look. They are popular for uniforms, clubs, businesses, and clothing.

Woven patches have a smooth finish and are useful for small text and fine details. Chenille patches have a soft, raised texture. They are often used for varsity jackets, sports teams, and school clothing.

PVC patches are made from flexible PVC and are suitable for bags, hats, outdoor clothing, and work gear. Leather patches provide a classic look for jackets, bags, caps, and other items.

4. Select the Patch Size

Measure the area where you want to place the patch. Choose a size that fits the item without making the design look crowded. If your artwork contains text, leave enough space to keep it readable.

The size can also affect how much detail your patch can show. If you are unsure, ask your patch supplier to suggest a suitable size after reviewing your artwork.

5. Pick a Shape

Custom patches can be made in many shapes. Circles, squares, rectangles, shields, and ovals are common choices. You can also request a custom shape that follows your artwork.

A custom shape can work well for logos, mascots, symbols, and unique designs. Choose a shape that fits the artwork without cutting into important details. If you want a shiny and eye-catching design, consider custom sequin patches

6. Choose Your Colours

Colours help define the look of your patch. For business or team patches, you may want to use your existing brand colours. Providing colour codes can help the supplier match them more closely.

For personal designs, choose colours with enough contrast so the artwork is easy to see. Keep in mind that colours on a screen may look slightly different from the finished patch.

7. Choose the Backing

The backing determines how your patch attaches to the item. Iron-on backing uses heat to attach the patch. It is often used on jackets, shirts, bags, and other fabric items.

Sew-on backing is stitched onto the fabric. It is a good choice for uniforms and workwear that receive regular use. Hook-and-loop backing lets you remove and replace the patch. It is useful for uniforms, bags, and gear. Choose the backing based on how you will use and wash the item.

8. Decide Your Quantity

Next, decide how many patches you need. A personal project may only require a few patches, while a business, club, school, sports team, or event may need hundreds.

The price can change based on the quantity. Larger orders may offer a lower cost per patch, depending on the supplier. Ask for a quote based on your exact quantity before ordering.

9. Request a Quote

Once you have your artwork and patch details ready, contact a supplier. Send your artwork along with the patch type, size, shape, backing, and quantity. These details help the supplier calculate the price. If you want a raised and modern look, consider custom 3D silicone patches.

At The Patches Club, you can share your requirements and artwork to discuss your order. A good supplier should clearly explain the price, production time, and delivery details.

10. Check the Digital Proof

Before production, ask for a digital proof. This shows how your patch should look when produced. Check the spelling, colours, size, shape, border, and artwork.

Pay close attention to small text and fine details. If you want any changes, request them before approving the proof. Once you approve the design, production can begin.

11. Confirm Your Order

Before production starts, check your final order details. Make sure the quantity, patch type, size, backing, price, and delivery details are correct.

If you need the patches for a specific event or deadline, confirm the expected turnaround with your supplier. Clear details at this stage can help prevent mistakes.

12. Production and Quality Check

After you approve the proof, your patches move into production. The production method depends on the patch type. Embroidered patches use thread, woven patches use woven threads, and PVC patches are formed from PVC material.

Production time depends on the design, patch type, quantity, and supplier. When your patches arrive, check the stitching, colours, edges, backing, and overall finish. The patches should match the approved design and have clean finishing.

Tips for Ordering Custom Patches

Keep your artwork clear and easy to read.
Choose a patch style that suits your design and use.
Review the digital proof for spelling, colours, and size.
Ask for a sample when placing a large order.
Confirm production and delivery times before ordering.

Order Custom Patches Today

Ordering custom patches is simple when you know what you need. Prepare your artwork, and choose the patch type, size, shape, colours, backing, and quantity. Then review your proof before production.

The Patches Club offers quality custom patches, fast turnaround, and helpful order support. Ready to order? Contact The Patches Club today and get a free quote.